MINUTES OF BOCC REGULAR MEETING
The Board of Commissioners of Grant County, Oklahoma (BOCC) held a regular meeting on Monday, February 24, 2025, at 9:00 am. Notice of the Meeting, including agenda, was posted at both entrances of the Grant County Courthouse, Medford, OK, Friday, February 7, 2025, prior to 9:00 am. in accordance with Title 25, §301-314 O.S.
Fredrick called the meeting to order at 9:00 a.m. After roll call, a quorum was acknowledged. Present were Craig A. Fredrick, and Max L. Hess. Also present were Patrick Stepp, Dusty Bittle, David Kretchmar, Penny Huff, and Rachelle D McCaleb. Teleconferencing was enabled to comply with the Open Meetings Act. Out of the commissioners Fredrick and Hess used their signature stamps and hand signed as well.
Hess said a prayer and Stinson led the flag salute.
McCaleb acknowledged the agenda was properly posted in compliance with the Open Meeting Act.
No comments from the public.
There were no Transfer of Appropriations.
Hess moved to approve the Blanket Purchase Orders. Stinson seconded. Fredrick – aye; Hess
– aye; Stinson – aye; Motion carried.
Hess moved to approve Purchase Orders and Travel Claims. Stinson seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
2024-2025
911 Phone 2802 WOODS CO ENHANCED 911 13421.03;
AMB SVC-ST 2798 CITY OF MEDFORD 69.97; 2808 PIONEER TELEPHONE 50.75; ASSR REV FEE 2756 CENTURY BUSINESS TECHNOLOGIES INC 29.59; 2837 XEROX CORP 140.65;
CBRI ROCK 2368 DOLESE 19784.00;
Fair Board 2760 AMAZON CAPITAL SERVICES 80.53;
Fair Improve-ST 2445 PRESTO-X PEST CONTROL 158.00; 2810 PIONEER TELEPHONE
35.47; 2818 SUMMIT UTILITIES 1629.31; 2840 PRESTO-X PEST CONTROL 173.80;
General 2190 CODA 125.00; 2292 M3 PUBLISHING LLC, MEDFORD PATRIOT STAR 84.00;
2320 INTEGRIS BASS OCCUPATIONAL MEDICINE 50.00; 2323 UNIFIRST CORP 238.62;
2324 M3 PUBLISHING LLC, MEDFORD PATRIOT STAR 1329.65; 2498 INTEGRIS BASS OCCUPATIONAL MEDICINE 50.00; 2515 LIBERTY FLAGS INC 249.50; 2580 SCHWMB, INC
DBA EXCELMARK 16.29; 2600 XEROX CORP 124.02; 2636 KELLPRO INC 446.05; 2637
KELLPRO INC 323.70; 2652 QUILL INC 769.28; 2779 JENKINS & PRICE 295.20; 2783 RK
BLACK INC. 40.40; 2805 OKLAHOMA TAX COMMISSION 766.08; 2817 SUMMIT UTILITIES
209.50; 2841 D.A.L. SECURITY LLC 42.00; 2853 GRANT COUNTY ELECTION BOARD
1394.30;
Health 1824 PITNEY BOWES INC 173.61; 2458 OG&E 208.88; 2459 STANDLEY SYSTEMS
LLC 128.02; 2495 AT&T MOBILITY 100.92; 2496 STAR2STAR COMMUNICATIONS LLC
318.14; 2835 QUILL INC 43.56;
Highway 1938 P & K EQUIPMENT INC 137.26; 2029 KELLEY’S AUTO PARTS 144.76; 2155
APS FIRECO LLC 757.10; 2225 KELLPRO INC 2598.08; 2226 KELLPRO INC 2226.76; 2461
KELLEY’S AUTO PARTS 360.03; 2522 KIRBY- SMITH 57.28; 2644 NORTHWEST TROPHY
32.50; 2738 BRUCKNER TRUCK SALES INC 629.70; 2739 BRUCKNER TRUCK SALES INC
145.47; 2780 KELLEY’S AUTO PARTS 27.69; 2785 OREILLY AUTO PARTS 184.58; 2789
MERRIFIELD OFFICE SUPPLY 173.00; 2790 USPS – MEDFORD 73.00; 2791 HESS, MAX L.
93.82; 2792 BARNARD, MARK L. 11.54; 2793 DILLON, TIMOTHY 13.81; 2794 HULL, JOSEPH
R. 10.42; 2795 YELLOWHOUSE INC 209.76; 2801 FARMERS GRAIN 7.50; 2811 PIONEER
TELEPHONE 265.14; 2814 OG&E 55.87; 2815 OG&E 67.09; 2819 SUMMIT UTILITIES 589.83;
2820 SUMMIT UTILITIES 545.22; 2847 WARREN CAT INC 229.50; 2856 PIONEER
TELEPHONE 182.15; 1944 GORE’S GOTTA GO PORTABLE RESTROOMS LLC 130.00; 1945
GORE’S GOTTA GO PORTABLE RESTROOMS LLC 130.00; 2230 ATWOODS 71.78; 2236
KELLEY’S AUTO PARTS 854.39; 2244 DOLESE 16886.24; 2413 CONSTRUCTION TRAILER
SPECIALIST 189.21; 2520 CONSTRUCTION TRAILER SPECIALIST 414.79; 2536 THE HYDRAULIC CENTER 150.00; 2543 NORTHERN TOOL & EQUIPMENT CATALOG COMPANY, LLC 199.98; 2560 MUNN SUPPLY 34.41; 2567 FARMERS GRAIN 7464.49; 2615
KELLEY’S AUTO PARTS 495.00; 2686 HOTSY OF OKLAHOMA INC 292.00; 2687
BRUCKNER TRUCK SALES INC 995.82; 2726 VISION ROLL OFF SERVICE 525.00; 2727
YELLOWHOUSE INC 136.25; 2748 OREILLY AUTO PARTS 269.82; 2764 YELLOWHOUSE
INC 1967.45; 2766 WARREN CAT INC 92.83; 2781 FARMERS GRAIN 7.00; 2782 LOCKE SUPPLY 29.76; 2796 P & K EQUIPMENT INC 210.35; 2797 BRUCKNER TRUCK SALES INC 2741.04; 2834 KELLEY’S AUTO PARTS 138.97; SUPPLIES 2529 KIMBALL MIDWEST 176.00;
WELDING SUPPLIES 2758 MUNN SUPPLY 36.04;
Rural Fire-ST 160 BANNER FIRE EQUIPMENT INC 1325.00; 1343 BANNER FIRE EQUIPMENT INC 23574.00; 2375 SPIRIT ELECTRONIC COMMUNICATIONS 6565.86; 2526 SPIRIT ELECTRONIC COMMUNICATIONS 11601.26; 2666 BANNER FIRE EQUIPMENT INC 1150.00; 2757 CULLIGAN OF ENID 11.50; 2799 CITY OF MEDFORD 69.97; 2807 PIONEER
TELEPHONE 50.17; 2809 PIONEER TELEPHONE 64.42; 2812 EARNHEART OIL &
PROPANE 2403.89; 2813 OG&E 330.43; 2816 KELLEY’S AUTO PARTS 179.99; 2821
SUMMIT UTILITIES 230.41; 2824 WORLEY, TY 3640.22; 2839 BANNER FIRE EQUIPMENT
INC 23650.00; 2845 EARNHEART OIL & PROPANE 2875.82; 2857 CENTRAL ENERGY
PROPANE LLC 892.71;
SH Commissary 2844 CINTAS FAS LOCKBOX 98.75;
Sheriff-ST 2846 DAVISON FUELS & OIL LLC 1153.91;
SH FUNDING ASST GRANT 2474 BADGEANDWALLET.COM 3326.00;
SH Svc Fee 1597 KELLEY’S AUTO PARTS 297.39; 2294 GSP HEALTH CHEROKEE 20.00;
2742 OG&E 59.92;
Hess moved to approve minutes from the 02-10-2025 regular meetings. Fredrick seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Fredrick moved to approve Yellowhouse Machinery Lease Paperwork D2. Hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Hess moved to approve the Monthly Officer Report for January, 2025. Stinson seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Hess moved to approve Monthly Appropriation. Stinson seconded. Fredrick – aye; Hess – aye; Stinson- aye; Motion carried.
Hess moved to approve Resolution 2025-51 – Donation to Grant County Free Fair Board – Pond Creek-Hunter Young Farmers – $30.00. Stinson seconded. Fredrick- aye; Hess – aye; Stinson – aye; Motion carried.
Hess moved to approve Resolution 2025-52 – Donation to Grant County Free Fair Board – Mike Hemingway- $100.00. Stinson seconded. Fredrick- aye; Hess- aye; Stinson – aye; Motion carried.
Hess moved to approve Resolution 2025-53 – Donation to Grant County Free Fair Board – Kretchmar Distributing Inc. – $500.00. Stinson seconded. Fredrick- aye; Hess – aye; Stinson – aye; Motion carried.
Hess moved to approve Resolution 2025-56- Donation to Grant County Free Fair Board –
Northern Oklahoma College – $100.00. Stinson seconded. Fredrick- aye; Hess- aye; Stinson
– aye; Motion carried.
No action taken at this time to replace Max Hess as Director of ESA and 911 Board. Will appoint replacement Commissioner at next meeting.
Stinson moved to approve supplemental budget for County Clerk’s salaries for remainder of FY 24-25. Hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Stinson moved to approve special payroll corrections for January, 2025 payroll distributed February, 2025. Hess seconded. Fredrick- aye; Hess- aye; Stinson – aye; Motion carried.
Hess moved to approve Court Clerk Records Management and Preservation Monthly Report. Stinson seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Stinson moved to approve Resolution 2025-54 – Programming Resolution for District 3 –
JP272030. Hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Stinson moved to approve Resolution 2025-55 – Programming Resolution for District 3 –
JP270231. Hess seconded. Fredrick- aye; Hess – aye; Stinson – aye; Motion carried.
Stinson moved to acknowledge that Amazon account is now set up to invoice Grant County, orders should go through Purchasing Agent. Hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Hess moved to approve Patrick Stepp as Interim Commissioner for D1 until election. Stinson seconded. Fredrick- aye; Hess- aye; Stinson – aye; Motion carried.
Stinson moved to approve Bid Tabulation 13-2024. Hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion Carried. Will table Award of Bid Tabulation until next meeting on 03.06.2025.
Stinson moved to approve zoning letter for KGI Wireless. Hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion Carried.
Table discussion OPEH&W Open Enrollment. McCaleb will get additional information regarding plans and premium amounts.
Discussion regarding Grant County Library donation. Due to budget, Grant County will not move forward with donation to Grant County Library at this time.
McCaleb gave elevator phone update. KanOkla is working on scheduling a time to come out and look at what is needed and setting up a copper line.
Stinson moved to approve no action to be taken at this time on the lnvex Estimate for County Mapping. Fredrick seconded. Fredrick- aye; Hess – aye; Stinson – aye; Motion Carried.
Hess moved to appoint Rod Haskins as member for District 1 Free Fair Board. Stinson seconded. Fredrick- aye; Hess – aye; Stinson – aye; Motion carried.
No action taken at this time regarding previous employee Daphne Campbell and reimbursement for $17 life insurance deduction 02.2024.
Hess moved to approve Stinson as Vice-Chairman and Patrick Stepp as interim member of Board of County Commissioners. Stinson seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Signatures acquired for January, 2025 state reimbursement for election Board Secretary.
No action taken on AirMed Care Network Annual Membership Agreement for 2025. Mccaleb will obtain additional information from OPEH&W and their AirMed benefits.
New Business. Fredrick will discuss with housekeeping employee regarding changing filters in offices and steps on 3rd floor need cleaning.
Stinson reported District 3 has graders out and hauling shale. He will attend CEDB and ACCO meetings this week. 02.28.2025 from 10-2 is Hess’s retirement party at the Expo in Pond Creek. Lunch is served from 11-2pm.
Hess reported District 1 is moving re-claimed rock off an oil pad. They will be patching holes. He will also attend the CEDB and ACCO meetings and the NODA meeting.
Fredrick reported that District 2 is moving equipment to Elk City and receiving new machinery. Max has been a great mentor and source of information as a commissioner, and he will be missed.
At 10:29 a.m. Hess moved to adjourn. Stinson seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Approved this 3rd day of March, 2025
BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, OKLAHOMA
Craig A. Fredrick,
Chair
Max L. Hess, Vice-Chair
Steve Stinson, Member
Rachelle D. McCaleb,
County Clerk,
ATTEST
SEAL
