MINUTES OF BOCC REGULAR MEETING
The Board of Commissioners of Grant County, Oklahoma (BOCC) held a regular meeting Tuesday, January 21, 2025, at 9:00 am. Notice of the Meeting, including agenda, was posted at both entrances of the Grant County Courthouse, Medford, OK, Friday, January 17, 2025, prior to 9:00 am. in accordance with Title 25, §301-314 O.S.
Fredrick called the meeting to order at 9:00 a.m. After roll call, a quorum was acknowledged. Present were Craig A. Fredrick, Max L. Hess. Steve Stinson. Also present was Rachelle D McCaleb. Teleconferencing was enabled to comply with the Open Meetings Act. Out of the commissioners Fredrick, Hess, and Stinson used their signature stamps and hand signed as well.
Stinson said a prayer and Hess led the flag salute.
Mccaleb acknowledged the agenda was properly posted in compliance with the Open Meeting Act.
No comments from the public.
There were no Transfer of Appropriations.
Hess moved to approve Blanket Purchase Orders. Stinson seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Hess moved to approve Purchase Orders and Travel Claims. Stinson seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
2024-2025
AMB SVC-ST 2500 PIONEER TELEPHONE 209.13; ASSR REV FEE 2478 XEROX CORP 140.65; CBRI 1805 DOLESE 19848.80; EMS 522-ST 2467 COMDATA INC 218.41;
General 1894 BANK OF AMERICA 1783.26; 1895 BANK OF AMERICA 40.11; 1996 BANK OF
AMERICA 19.99; 2026 BANK OF AMERICA 281.98; 2105 STANDLEY SYSTEMS LLC 136.56;
2118 BANK OF AMERICA 25.88; 2154 BANK OF AMERICA 11.99; 2156 BANK OF AMERICA
99.74; 2162 BANK OF AMERICA 15.99; 2173 BANK OF AMERICA 146.44; 2184 BANK OF
AMERICA 19.99; 2208 BANK OF AMERICA 154.98; 2210 BANK OF AMERICA 213.16; 2213
BANK OF AMERICA 124.62; 2223 BANK OF AMERICA 18.93; 2257 BANK OF AMERICA
356.46; 2316 STEVENS FORD 4616.81; 2348 MARC 462.00; 2366 USPS – MEDFORD
1752.00; 2480 RK BLACK INC. 40.40; 2483 COUNTY CLERKS & DEPUTIES ASSOCIATION
OF OKLAHOMA 175.00;
Health 2117 BANK OF AMERICA 130.20; 2158 STAR2STAR COMMUNICATIONS LLC
318.14; 2159 AT&T MOBILITY 100.90;
Highway 628 EMBASSY SUITES NORMAN HOTEL & CONFERENCE 636.00; 630 EMBASSY SUITES NORMAN HOTEL & CONFERENCE 318.00; 1696 KELLEY’S AUTO PARTS 100.97; 2022 BANK OF AMERICA 13.88; 2325 ANTHONY FARMERS COOPERATIVE ELEVATOR CO
1355.50; 2377 WARREN CAT INC 20.17; 2454 ATWOODS 109.55; 2490 BRUCKNER TRUCK
SALES INC 304.86; 2513 PIONEER TELEPHONE 180.31; 1941 CROSSROADS COUNTRY
MARKET 52.48; 1948 LITTLE Bs TWO LLC 285.00; 1981 BANK OF AMERICA 8.54; 2146
BANK OF AMERICA 756.83; 2240 MUNN SUPPLY 34.41; 2246 BANK OF AMERICA 99.99;
2494 MUNN SUPPLY 152.00; 2497 FREDRICK, CRAIG 63.42;
RM&P 2429 MCCALEB, RACHELLE D. 1451.76;
Rural Fire-ST 1688 OFS, OKLAHOMA FORESTRY SERVICES, CFA REVOLVING FUND 3855.95; 2178 MUNN SUPPLY 34.41; 2456 KELLEY’S AUTO PARTS 235.08; 2477 PIONEER
TELEPHONE 64.42; 2499 KELLEY’S AUTO PARTS 732.80; 2501 PIONEER TELEPHONE
116.00; 2516 CENTRAL ENERGY PROPANE LLC 1442.00;
Sheriff-ST 1448 LITTLE Bs TWO LLC 290.40; 2491 LITTLE Bs TWO LLC 430.62;
SH Svc Fee 122 OK SHERIFF’S ASSOCIATION 150.00; 2005 BANK OF AMERICA 718.96;
2484 RCB BANK 877.58;
Stinson moved to approve minutes from 01-08-2025 BOCC Regular Meeting. Hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Hess moved to approve minutes from 01-13-2025 BOCC Regular Meeting. Stinson seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Stinson moved to approve P-Card statement for December, 2024. Hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Stinson moved to approve P-Card documentation for Rachelle D. McCaleb. Hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Stinson moved to approve the ARPA-2 for Residual Balance to Highway D2 & D3. Hess seconded. Fredrick- aye; Hess – aye; Stinson – aye; Motion carried.
Hess moved to acknowledge to rescind County Clerk Transfer of Appropriations for travel from 01/13/2025 meeting. Stinson seconded. Fredrick- aye; Hess – aye; Stinson – aye; Motion carried.
Stinson moved to approve Resolution 2025-21: Public Notice 2024 Annual Salaries to be published February, 2025. Hess seconded. Fredrick- aye; Hess – aye; Stinson – aye; Motion carried.
Stinson moved to approve Resolution 2025-22: 2025 Free Fair Board Election of Members publication. Hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Contract Agreement AT&T for emergency elevator phone previously discussed and approved. No further action taken.
Follow-up discussion regarding Grant County property inspection. There are no checklists or forms to follow during property inspections. These will be noted in the appropriate BOCC regular meeting agenda and minutes.
Stinson moved to approve Max Hess will remain on the NODA Board of Trustees. Fredrick seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Discussion of dotgov emails for county offices. Each county office will decide if they would like to switch to the dotgov domain. If yes, they will let the County Clerk know how many emails are needed for each office. County Clerk will obtain a more accurate quote to move forward.
Stinson moved to approve Tabulation for Bid 13-2024 – Six month Materials Bids received for purchase made from 01/01/2025 to 06/30/2025. Hess seconded. Fredrick- aye; Hess – aye; Stinson – aye; Motion carried.
Hess moved to acknowledge Jail Report for December, 2024. Stinson seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Hess moved to approve request for reimbursement for DA Expenses – December, 2024 for
$392.31. Stinson seconded. Fredrick- aye; Hess- aye; Stinson – aye; Motion carried.
Stinson moved to approve request for reimbursement for Election Board Secretary Salary – December, 2024 for $3375.00. Hess seconded. Fredrick- aye; Hess- aye; Stinson – aye; Motion carried.
AFLAC open enrollment discussion included employees will sign yearly AFLAC paperwork at open enrollment for each fiscal year. Employees will also be notified that moving forward, no changes to any supplemental coverages will be made on payroll except during open enrollment time or when there is a qualifying event.
No New Business.
Stinson reported that District 3 is burning today, hauling rock, and working on vehicles. Stinson will attend the OPEH&W meeting at ACCO on 01/23/2025.
. Hess reported that District 1 is working in the shop today. Max will attend the NODA meeting on 01/23/2025.
Fredrick reported that District 2 is working in the shop today. Employees did come up and clean courthouse this morning to remove snow and ice. Business as usual.
At 10:05 a.m. Stinson moved to adjourn. Hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Approved this 27th day of January, 2025
BOARD OF COUNTY COMMISSIONERS
Craig A. Fredrick, Chair
Max L. Hess, Vice-Chair
Steven Stinson, Member
Rachell D. McCaleb, County Clerk
ATTEST
SEAL
