MINUTES OF BOCC REGULAR MEETING
The Board of Commissioners of Grant County, Oklahoma (BOCC) held a regular meeting Monday, February 3, 2025, at 9:00 am. Notice of the Meeting, including agenda, was posted at both entrances of the Grant County Courthouse, Medford, OK, Friday, January 31, 2025, prior to 9:00 am. in accordance with Title 25, §301-314 O.S.
Fredrick called the meeting to order at 9:00 a.m. After roll call, a quorum was acknowledged. Present were Craig A. Fredrick, Max L. Hess, and Steve Stinson. Also present were Donnie Head and Rachelle D McCaleb. Teleconferencing was enabled to comply with the Open Meetings Act. Out of the commissioners Fredrick, Hess, and Stinson used their signature stamps and hand signed as well.
Stinson said a prayer and Hess led the flag salute.
Mccaleb acknowledged the agenda was properly posted in compliance with the Open Meeting Act.
No comments from the public.
Stinson moved to approve Transfer of Appropriations. Hess seconded. Fredrick – aye; Hess – aye; St!nson – aye; Motion carried.
Stinson moved to approve Blanket Purchase Orders. Hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Hess moved to approve Purchase Orders and Travel Claims. Stinson seconded. Fredrick – aye; Hess- aye; Stinson – aye; Motion carried.
2024-2025
911 Phone 2613 WOODS CO ENHANCED 911 13499.50;
AMB SVC-ST 2553 KANOKLA 1390.07; 2603 IMAGETREND, LLC 6167.50; CBRI 1152 PHILLIP CLOVER REVOC TRUST, PHILLIP & LOIS 830.00; EMS 522-ST 2519 SPIRIT ELECTRONIC COMMUNICATIONS 3648.24;
General 2302 ADVANCED WATER SOLUTIONS 34.20; 2308 ADVANCED WATER
SOLUTIONS 22.95; 2321 COUNTY BUDGETING SERVICES, LLC 650.00; 2542 USPS –
MEDFORD 10.41; 2578 CODA 50.00; 2579 CODA 50.00; 2582 TISDAL & OHARA PLLC
225.00; 2602 MERRIFIELD OFFICE SUPPLY 122.35; 2604 FARMERS GRAIN 17.19; 2606
D.A.L. SECURITY LLC 42.00; 2614 TM CONSULTING INC. 989.00; 2616 ADVANCED WATER
SOLUTIONS 15.30; 2622 CINTAS FAS LOCKBOX 83.83; 2625 FRANKE, EMILY 784.88; 2630 CITY OF MEDFORD 189.50;
Health 2103 HELMER SCIENTIFIC, LLC 148.00; 2296 ADVANCED WATER SOLUTIONS 24.80;
Highway 2455 KIRBY- SMITH 489.13; 2469 WINDY FORD, INC. 669.79; 2521 LOCKE
SUPPLY 114.01; 2528 KIMBALL MIDWEST 224.00; 2535ALBRIGHT STEEL & WIRE 28.50;
2583 SECURITY NATIONAL BANK 1189.97; 2586 SHATTUCK NATIONAL BANK 6186.41;
2587 ARMSTRONG BANK 4833.91; 2588 ANCHOR D BANK 8293.44; 2592 RCB BANK
2076.01; 2593 SECURITY NATIONAL BANK 7775.75; 2596 SHATTUCK NATIONAL BANK
6665.26; 2597 SECURITY NATIONAL BANK 8328.76; 2598 RCB BANK 2076.01; 2629 CITY
OF MEDFORD 96.00; 2635 STINSON, STEVEN 211.96; 2639 HESS, MAX L. 256.55; 1618
LITTLE Bs TWO LLC 99.70; 2221 CINTAS FAS LOCKBOX 65.71; 2232 CINTAS FAS
LOCKBOX 44.15; 2238 LEBEDA, V DEAN 300.00; 2243 UNIFIRST CORP 839.91; 2539
YELLOWHOUSE INC 192.09; 2570 ANCHOR D BANK 7134.53; 2571 RCB BANK 2076.02;
2572 SECURITY NATIONAL BANK 3873.09; 2575 SHATTUCK NATIONAL BANK 2452.17;
2576 SHATTUCK NATIONAL BANK 1827.18; 2584 SHATTUCK NATIONAL BANK 4872.60;
2585 SHATTUCK NATIONAL BANK 1618.66; 2626 PIONEER FIRE & SAFETY 718.00;
UNIFORMS 2621 UNIFIRST CORP 259.76;
Rural Fire-ST 2559 EMERGENCY FIRE EQUIPMENT, DIV OF INVENA 3572.99; 2599 ALFALFA ELECTRIC COOPERATIVE 269.00; 2619 KELLEY’S AUTO PARTS 27.13; 2620 EMERGENCY FIRE EQUIPMENT, DIV OF INVENA 250.00;
SH FUNDING ASST GRANT 2262 STEALTH MODE THREE LLC 316.80;
SH Svc Fee 2605 DIGI SECURITY SYSTEMS LLC 0.50;
Hess moved to approve the minutes from 01-27-2025 BOCC Regular Meeting. Stinson seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Stinson moved to approve Grant County Farm Bureau Week Proclamation. Hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Hess moved to approve Resolution 2025-22: Free Fair Board Election of Directors for publication – Stinson seconded. Fredrick- aye; Hess – aye; Stinson – aye; Motion carried.
Stinson moved to approve Resolution 2025-34: Amended – Donation to Grant County Fair Board- Kat’s Steakhouse Chad Muegge – $100.00. Hess seconded. Fredrick- aye; Hess – aye; Stinson – aye; Motion carried.
H ss rnoved to approve Resolution 2025-37: Donation to Grant County Free Fair – C. Kelley Inc. Clay Kelley- $150.00. Stinson seconded. Fredrick- aye; Hess – aye; Stinson – aye; Motion carried.
Hess moved to approve Resolution 2025-38: Donation to Grant County Free Fair – Boondocks
– $100.00. Stinson seconded. Fredrick- aye; Hess – aye; Stinson – aye; Motion carried.
Hess moved to approve Resolution 2025-39: Donation to Grant County Fair Board -The State Exchange Bank- $100.00. Stinson seconded. Fredrick- aye; Hess – aye; Stinson – aye; Motion carried.
Hess moved to approve Resolution 2025-40: Donation to Grant County Free Fair – Jerry Biby –
$150.00. Stinson seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Stinson moved to approve Resolution 2025-41: Declaration of Surplus D3 – EXW Road Groomer (s/n: EX100804), Road Groomer (S/N: RG-120104). Hess seconded. Fredrick- aye; Hess- aye; Stinson – aye; Motion carried.
Stinson moved to approve Resolution 2025-42: Declaration of Surplus D3 – 1998 Haul Trailer (S/N:901152509A), Low Boy Trailer (S/N: TV9L51201F1008577), Shop Built Pipe Trailer (S/N: 2102782714A), Belly Dump Trailer (S/N: 5TU114028BS000712), Belly Dump Trailer (S/N: 5TU11402XDS000133). Hess seconded. Fredrick- aye; Hess – aye; Stinson -aye; Motion carried
Stinson moved to approve Resolution 2023-70: Amended Disposing of Equipment D2 – JD Grader 772G (S/N: 1DW772GXJKF702515). Hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Stinson moved to approve Resolution 2023-71: Amended Disposing of Equipment D2 – JD Grader 772G (S/N: 1DW772GXJKF702529). Hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Stinson acknowledged proposal information for the switch to .gov email for Districts and Executive Assistant to Grant County Commissioners. Follow up with Sheriff’s Office on Microsoft 365 email domain. Hess seconded. Fredrick- aye; Hess- aye; Stinson – aye; Motion carried.
Discussion of Grant County Bridge over Elm Creek and opening up bids on 02.06.2025. OUBCC confirmation non-insurance of construction permits.
Donnie Head with CED8 reviewed upcoming CIRB Road Projects and Plans.
Stinson moved to approve removal of County Project JP#28674 (04) (08). Hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Stinson moved to approve Kay Electric Permit #4-2025. Hess seconded. Fredrick – aye; Hess
– aye; Stinson – aye; Motion carried.
McCaleb discussed County Clerk’s Office received an Exit Audit on 01.28.2025 for the previous administration for the State Auditor’s Office. Once report is completed, findings will be presented at board meeting.
McCaleb discussed IRS an interview on 01.28.2025, regarding previous administration W-9 filings from 2018 and 2021. IRS representative also reviewed quarterly 941 filings and an outstanding balance for 2nd quarter of 2023. 3rd quarter of 2024 was not filed. Current administration has filed for the 4th quarter of 2024 but is still working on training for making
payments.
New Business: TK Elevator Corporation Mechanic Rate information for testing of emergency phone in elevator.
Stinson reported District 3 is hauling rock and grading. Business as usual.
Hess reported District 1 is grading and hauling shale. Hess will attend excavation class today in Enid. He will also use Statutory Travel for the month of February and will not drive city pickup.
Fredrick reported that District 2 is business as usual.
At 9:52 a.m. Stinson moved to adjourn. hess seconded. Fredrick – aye; Hess – aye; Stinson – aye; Motion carried.
Approved this 3rd day of February, 2025
BOARD OF COUNTY COMMISSIONERS
Craig A. Fredrick, Chair
Max Hess, Vice-Chair
Steven Stinson, Member
Rachelle D. McCaleb, County Clerk
ATTEST
SEAL
