MINUTES OF BOCC REGULAR MEETING
The Board of Commissioners of Grant County, Oklahoma (BOCC) held a regular meeting on Monday, March 17, 2025, at 9:00 am. Notice of the Meeting, including agenda, was posted at both entrances of the Grant County Courthouse, Medford, OK, Friday, March 14, 2025, prior to 9:00 am. in accordance with Title 25, §301-314 O.S.
Fredrick called the meeting to order at 9:00 a.m. After roll call, a quorum was acknowledged. Present were Craig Fredrick, Steve Stinson, and Patrick Stepp. Also present were David Kretchmar, Keith McClure, and Rachelle D. McCaleb. Emily Franke arrived at 9:03am.
Teleconferencing was enabled to comply with the Open Meetings Act. Out of the commissioners Stinson and Fredrick used their signature stamps and hand signed as well.
Stinson said a prayer and Stepp led the flag salute.
McCaleb acknowledged the agenda was properly posted in compliance with the Open Meeting Act.
No comments from the public.
Stinson moved to approve Transfer of Appropriations. Stepp seconded. Fredrick – aye; Stepp
– aye; Stinson – aye; Motion carried.
Stepp moved to approve Blanket Purchase Orders. Stinson seconded. Fredrick – aye; Stepp – aye; Stinson – aye; Motion carried.
Stinson moved to approve Purchase Orders and Travel Claim. Stepp seconded. Fredrick – aye; Stepp- aye; Stinson – aye; Motion carried.
2024-2025
AMB SVC-ST 1042 KELLEY’S AUTO PARTS 379.98; 2968 CITY OF MEDFORD 69.97;
ASSR REV FEE 3095 CENTURY BUSINESS TECHNOLOGIES INC 293.67;
Fair Improve-ST 2551 FARMERS GRAIN 284.27; 3125 CITY OF POND CREEK 1176.99;
3142 CULLIGAN OF ENID 60.00;
General 2431 OSU/AGEC CTP 65.00; 2550 FARMERS GRAIN 57.29; 2581 DOLLAR
GENERAL 7.00; 2627 ADVANCED WATER SOLUTIONS 34.20; 2631 ADVANCED WATER
SOLUTIONS 38.25; 2753 FAIRFIELD INN & SUITES 580.00; 2871 AMAZON CAPITAL
SERVICES 344.14; 2998 QUILL INC 94.96; 3054 RK BLACK INC. 134.73; 3055 RELX INC
DBA LEXIS NEXIS 104.00; 3065 IRVIN, TIM 235.48; 3068 XEROX CORP 130.33; 3082
FARMERS GRAIN 14.18; 3086 OG&E 2484.82; 3088 JENKINS & PRICE 207.50; 3096 M3 PUBLISHING LLC, MEDFORD PATRIOT STAR 57.40; 3110 MCCALEB, RACHELLE D.
212.60; 3116 IRVIN, TIM 109.20; 3130 UNIFIRST CORP 39.77; 3151 KANOKLA 105.00; 3154
VERIZON WIRELESS 48.32; 3168 GILKEY, KERSTIN 279.93;
Health 1302 LAZCANO, HELEN 77.70; 1954 CANADIAN COUNTY HEALTH DEPARTMENT
59.98; 2094 OK STATE DEPT. OF HEALTH 5589.26; 2427 OK STATE DEPT. OF HEALTH
5012.90; 2788 STAR2STAR COMMUNICATIONS LLC 318.14; 3050 AT&T MOBILITY 100.92;
3089 SECRETARY OF STATE 20.00;
Highway 2842 BRUCKNER TRUCK SALES INC 3595.67; 2992 FOUR J STIRE SERVICE 1247.60; 3035 AMAZON CAPITAL SERVICES 623.11; 3057 TRIANGLE TRAILER REPAIR,
LLC 270.00; 3084 OG&E 583.03; 3085 OG&E 56.15; 3092 OG&E 67.30; 3111 DIRECT
DISCOUNT TIRE LLC 1507.10; 3113 GIBSON, BRANDIE 221.58; 3114 GIBSON, BRIAN
153.42; 3115 SHAFFER, TONY 50.00; 3121 PIONEER TELEPHONE 255.37; 3126 CITY OF
POND CREEK 279.10; 3132 WAKITA UTILITY AUTH 395.89; 3155 VERIZON WIRELESS
92.63; 3156 VERIZON WIRELESS 43.32; 3157 VERIZON WIRELESS 43.32; 2234 GORE’S GOTTA GO PORTABLE RESTROOMS LLC 130.00; 2235 GORE’S GOTTA GO PORTABLE RESTROOMS LLC 130.00; 2472 DAVIS SANITATIONS INC 750.00; 2562 CROSSROADS
COUNTRY MARKET 27.63; 2566 KELLEY’S AUTO PARTS 737.04; 2674 ABSOLUTE DATA
SHREDDING 107.50; 2823 BRUCKNER TRUCK SALES INC 6092.15; 2855 AMAZON
CAPITAL SERVICES 784.83; 2875 LEBEDA, V DEAN 300.00; 2876 DOLESE 2873.24; 3042
EARNHEART CRESCENT LLC 402.05; 3105 YELLOWHOUSE INC 2224.32; 3106 UNIFIRST
CORP 121.95; 3152 KIRBY- SMITH 432.06; MEAL REIMBURSEMENT 3107 FREDRICK,
CRAIG 15.42; 3108 CRIPE, JENNIFER 24.93; SIGNS 2504 CED #8 883.02; 3128 CED #8
94.50; SUPPLIES 3098 MUNN SUPPLY 95.34;
Rural Fire-ST 19 KELLEY’S AUTO PARTS 39.96; 2685 FLAMING AUTOMOTIVE 278.43; 2967
MYHEALTH ACCESS NETWORK, INC 321.36; 2969 CITY OF MEDFORD 69.97; 3037 TOTAL
COMMUNICATIONS INC 1471.60; 3067 BANNER FIRE EQUIPMENT INC 4176.00; 3093
OG&E 292.30; 3136 ANDYS DISPOSAL 50.00; 3140 ALFALFA ELECTRIC COOPERATIVE
304.36; 3144 TOWN OF MANCHESTER 1537.25; 3171 PIONEER TELEPHONE 64.42;
SH Svc Fee 2345 US FOODS INC 3055.29; 3087 OG&E 64.13; 3131 US FOODS INC 108.67;
3137 DIRECT TV 199.23;
Stepp moved to approve minutes from 03/10/2025 BOCC Regular Meeting. Stinson seconded. Fredrick – aye; Stepp – aye; Stinson – aye; Motion carried.
Stinson moved to approve payment to OTC with ACH payment of $8,871.00 for period ending March 31, 2023. Fredrick seconded. Fredrick- aye; Stepp- aye; Stinson – aye; Motion carried.
Stinson moved to approve Community Beautification Project – OSU Extension Emily Franke – matching funds up to $500. Stepp seconded. Fredrick- aye; Stepp- aye; Stinson – aye; Motion carried.
Stepp moved to approve the Monthly Officer’s Report for February, 2025. All are subject to Audit. Stinson seconded. Fredrick- aye; Stepp- aye; Stinson – aye; Motion carried.
Stinson acknowledged April is “Child Abuse” Prevention” Month – wooden cutouts of children will be displayed on the courthouse lawn for the month of April. McCaleb will email information regarding sponsorship and/or donations to Elected Officials and each District to be distributed to all employees. Stepp seconded. Fredrick – aye; Stepp – aye; Stinson – aye; Motin carried.
Stinson moved to approve (7) Resolutions of Disposing of Equipment for District 3 as follows: Resolution 2025-58 Disposing of Equipment D3- Pack Mule Belly Dump Trailer (SIN: ending 00712)
Resolution 2025-59 Disposing of Equipment D3- Low Boy Trailer (S/N: ending 08577) Resolution 2025-60 Disposing of Equipment D3- Haul Trailer (S/N: ending 5259A) Resolution 2025-61 Disposing of Equipment D3- Pack Mule Belly Dump Trailer (SIN: ending 00133)
Resolution 2025-62 Disposing of Equipment D3- Porta Cool (S/N: 242433-11) Resolution 2025-63 Disposing of Equipment D3- 8.5’ Road Groomer (S/N: RG- 120104)
Resolution 2025-64 Disposing of Equipment D3- EXW Road Groomer (S/N: EX100804)
Stepp seconded. Fredrick – aye; Stepp – aye; Stinson – aye; Motion carried.
Fredrick moved to approve Resolution 2025-65 Declaration of Surplus D2 – 2023 MACK Truck (S/N: ending 11952), 2023 MACK Truck (S/N ending: 11571). Stinson seconded.
Fredrick- aye; Stepp – aye; Stinson – aye; Motion carried.
Stepp moved to approve Invoice Settlement Agreement to Banner for Hawley FD- Equipment for FY23-24 to be paid FY 24-25 – $4,176.00. Stinson seconded. Fredrick – aye; Stepp – aye; Stinson – aye; Motion carried.
Discussion of Use Tax – Mccaleb will look into Use Tax account information.
Stinson moved to approve Courthouse closing 03.20.2025 @ 3pm for backup generator repairs. Stepp seconded. Fredrick- aye; Stepp- aye; Stinson – aye; Motion carried.
Stepp moved to approve Bridge Inspection Invoice – CED & Consultant. Stinson seconded. Fredrick- aye; Stepp – aye; Stinson – aye; Motion carried.
Fredrick moved to approve publication of Grant County 522 Ambulance Board Application Notification with requested correction. Stinson seconded. Fredrick – aye; Stepp – aye; Stinson
– aye; Motion carried.
Stepp moved to approve reimbursement for DA expenses for February, 2025 – $255.13. Stinson seconded. Fredrick- aye; Stepp- aye; Stinson – aye; Motion carried.
Stinson moved to approve reimbursement for Election Board Secretary for February, 2025 –
$3,375.00. Stepp seconded. Fredrick – aye; Stepp – aye; Stinson – aye; Motion carried.
Discussion of County seal for signage for County vehicles. Districts and any others will look into graphics for new signage for county vehicles.
Fredrick moved to approve Bid #02-2025 (Construction) Contract – HighPoint Partners. Stepp seconded. Fredrick – aye; Stepp – aye; Stinson – aye; Motion carried.
Stinson moved to acknowledge Bid #02-2025 (Construction) Notice to Proceed – HighPoint Partners. Stepp seconded. Fredrick – aye; Stepp – aye; Stinson – aye; Motion carried.
Fredrick moved to acknowledge Bid #03-2025 (Materials) Notice to Proceed – The Railroad Yard. Stepp seconded. Fredrick – aye; Stepp – aye; Stinson – aye; Motion carried.
No new business.
Stinson reported District 3 is hauling shale and looking for downed trees from last week’s wind. They did very well at auction, grossed $44,000.00 and netted $40,000.00. This will go towards purchase of a new belly dump trailer. Stinson also had a capital visit last week about legislation on the books. The 811 legislation has passed on the House floor and moved on to the Senate.
Stepp reported District 1 is hauling shale and looking for trees. They did have someone take a joyride on their shale pit and vandalize the backhoe and have a broken windshield. Deputies came out to get a statement. The landowner has expressed a desire to have gates over both driveways.
Fredrick reported District 2 is moving rock on Osage road. They received the new tree mulcher and will start to take care of trees that are overgrown in areas.
At 1O:10 a.m. Stinson moved to adjourn. Stepp seconded. Fredrick – aye; Stepp – aye; Stinson
Approved this 24th day of March, 2025
BOARD OF COUNTY COMMISSIONERS
GRANT COUNT OKLAHOMA
Craig A. Fredrick, Chair
Steve Stinson, Vice-Chair
Patrick Stepp,
Interim-Member
ATTEST
SEAL
Rachelle D. McCaleb,
County Clerk
